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tv   [untitled]    October 24, 2011 4:30pm-5:00pm PDT

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to me? >> you are reading the budget column. >> maybe i am on the wrong line. >> no, you're on the right line. the budget for off-hours plumbing inspection is $26500. for off-hours electrical is $ 27500. the budget is established on the prior-year revenue. there's always -- in any system, and the accounting system, when people pay, there could be some off-hour inspection money coming in under plumbing inspections. what we do is look at a little higher level, which is looking at what is really happening in plumbing, what is really happening in electrical. i will be glad to provide that
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analysis, which is we look at what the revenue is and what the expenses are in terms of the off-hours inspections. >> off-hours means over time? >> it is outside of our regular business hours. >> the difference here is significant. i mean, 12 times more. obviously one department there is doing very well. i do not know if the word is the other department is not doing very well. maybe somebody could enlighten me. >> i would be happy to. what you're seeing there with plumbing, mostly all the off- hours inspections have to do with covering trenches. when you go to electrical, it is almost always the high-rises. it is always life safety tests.
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most buildings in san francisco do not allow life safety tests because it disturbs the occupants of the building. i am confident there probably three or four overtime inspections each evening and/or in the morning prior to the building being open that are electrical inspectors going out, because the volume of work is so much higher. >> good enough explanation. thank you. >> i have a question. on the boiler permit penalties, $15,000? under inspection services, item 61, 156. >> week -- >> that is a program that is run through pid, plumbing. we have one dedicated inspector that travels the city checking boilers for their yearly
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certifications. if people do not certify within a certain time span, there is a notice of violation. the code specialize a certifying that they have to pay for not -- a certain find they have to pay for not complying to the code, to certify their boiler. >> are there time limits to how these penalties can really be resolved really to to the onset of the cold season coming about? because it always seems like the spike in complaints happen after these penalties have been in place for well over a year. >> these penalties are more for just not having it certified. you're supposed to get it every year. we're on top of it. we have the data base. they're getting inspections.
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we are going out -- they are self certify. we do not go out. we're monitoring, and our inspector is going out when they do not certify it. he does do spot checks and complaints. >> one more quick one. dbi non sufficient funds. is that bounced checks? >> yes, it is. >> what kind of system do we have retrieving these? >> this is what we do, one of the down sides of the way the system works is that someone comes in, they pay us, and we do not know for about five to seven days whether the check has bounced or not. we do not know immediately, and that is one of the reasons why we're getting a new cash management system, to try to be able to get that information faster. we then suspend the permits immediately. we send out a letter to them and
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to the owner of the properties that there is a bounced check. we give them something between 15 and 30 days to respond, and then we turn it over to the treasurer-tax collector of delinquent revenues. they then start the process that includes collections, and they can go as far as liens on the property. we do follow up on a regular basis. if there are people who have, you know, the frequent people who give us bad checks, we do -- we are very careful on what we actually issue. we also have sent out and closed down project for bad checks could as a we try to stay on it as much as possible. we saw a rash of them for a while last year when the economy was bad, and now it varies.
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>> that is a pretty small percentage anyway, but i am glad -- we cannot change to the system for the rest of the user's who all pay on time and honor their commitment. >> the other thing is is if you have given us a bad check, when you come in to make it right, you have to pay $50 more because there is a fee that we have to turn over to the bank, and you cannot give a check. you cannot give the same type of check. you either put it on a credit card or you have a cashier's check. we do not allow someone to do it twice on the lead twice in a row for the same permit. >> ok, thank you. >> commissioners? >> one other question. line-item 611.21, permit
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extension filing. that seems to be a very low figure for what seems to be quite a few outstanding projects out there. are those being deferred? >essentially the budget for 2010-2011 is $1,000. >> we have been processing quite a few of the extensions, and i will look into that and try to see where is actually hitting. a could be hitting in center -- >> it would be good if we could somehow clarify and make sure from the standpoint of what will be revenues that are part of and separate from. >> we do our best in trying to dissect and budget and the
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right line item. it is difficult because we have so many light itene items, but l look into this for next year. commissioner flinch: i have a question about the diagram here. this includes all of the mou's for the services for the departments. it is not too much trouble, it would be interesting to see the same graph. i would be curious to see if this indicates the stimulus money, interesting to see what it would be like without that. >> week, at this point in time have accounts receivable from
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the transbay for stimulus money for about $5 million, so they should be getting that in the end of october, they hope. this takes time for money to come to the federal government. to go one other item. i feel optimistic that line item 67 d, that there will be a stronger and bigger number that will result from the seismic retrofitting, and hopefully with that out reach that will take place, that more residences will get into the seismic retrofitting and help to bring this number up.
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commission>> item 5b, update ond legislation. >> good morning, commissioners. bill strong. just a quick high light. we provided few details in your packet, but supervisor chu has introduced at the end of september a new piece of legislation try to help small businesses come into compliance, especially in the leased buildings on ada requirements, because that will amend the planning administrative code, they probably will not come back to the board committee until late this year or possibly early next year. the only dbi aspect of that is the one to put into the wall that we will prioritize this type of work for ada compliance.
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we actually are ready do that as the director has told me upon request. the other legislation that the mayor did sign and the board passed unanimously, the green building updates. there is still in front of the board, of attending committee action of the new proposed public arts trust fund that may and the ball us and involvement feet, a collection point of view, but that is yet to be determined. there is still, pending of the board, new legislation that supervisor cohen introduced due to fires or act of god. that has been through committee review and was passed yesterday for the first reading. it is just going to change the timetable and give properties
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another five months to complete repairs. that is about it. supervisor avalos has talked about a hearing on this issue of people taking property that may be rental property and using it for tourism purposes, but that hearing has not yet been scheduled. they are cooperative with staff moving forward. commissioner hechanova: isn't that more planning? >> primarily, yes. but we have been asked to provide reports. >> item 5 nnumber 5c, a day on
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permit tracking system. >> i was hired 2.5 years ago -- 2.5 weeks ago for the permit tracking system. my background is in program management. 20 years i tieck, business, and quality assurance program management. -- i.p., business, and quality assurance program management. the ceo from excelia moaurie blackmen. we provided you a project -- -- projects thastatus. i would like to walk through the status.
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we find a contract of that debt on september 12. -- we signed a contract on september 12. we are finalizing the relationship. we are beginning the initiation stage, and that includes a work chart, project charter in the draft, we are preparing for a kickoff meeting presentation for next week, and we have a system staging environment ready. we have had meetings with dbi in terms of discussing the liberals and time lines. our kickoff meeting for the
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internal stop is on october 26 from 10:00 until 11:30. we have provided excerpts of the statement of work. we have begun the status meeting on reporting, and our next steps are to complete the initial phase 1 deliverable next thought. commissioner hechanova: item #6 -- >> yes. i would like to walk you through the time line.
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hit no. 5 on the computer so you can get a full page. we have the project laid out in stages. right now we're in the initiation phase, and that is also preparations. the project charter, which is in progress, the project plan with a draft of and finalizing, and
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the kickoff meeting next week. we also set up the staging environment, which is being tested. the next page is the analysis. we will be looking at the business process reengineering that already occurred, and identifying any changes. that is looking at the as is and to be processes that were already analyze, bringing in subject matters to determine if there are any changes. stage three, configuration. that is where we go through the records system and determine how we need to configure it for our needs in terms of workflow, data, displays. stage four, that is where the system actually gets built. we have a core system we build in. data conversion reports, add-on projects and user interfaces. stage five, that is where we get
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ready for production, do their training. stage six, we deploy, system goes live, production support. we prepare for transitions, and excel has helped us. stage seven of final transition and move over to the crc help desk. the schedule is to be done with everything by december 1. questions? >> on this 24 months, i have sat here for six years to get to this stage, and so have some of the commissioners here. we supposedly signed a contract
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in august, and really nothing has happened since august. a beautiful way out by the way. first of all-- layout, by the w. first of all, it is the citizens of san francisco better when to pay for it, so we need to show them value. stage two and three, why can't that be implemented by november 2011 or december 2011? >> what we need is to work with the resources. >> one more question. how many people are on your team? >> 20 subject matter experts, three directors. >> you are on the city side? >> yes.
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20 subject matter. project managers and directors, planning side, about 20 subject matter as well. we will review with the subject matter experts all the business processes and work flows. >> on the facilitators side, they were candid and with you guys? >> yes, they will partner with us closely. >> i really think we have been through the caps and a lot and this commission, and we tend to procrastinate a lot, and i would like someone to tell me why this will take 24 months. >> we want to make sure we do it with quality.
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it is really important to the citizens. this is a good opportunity to do high-quality, provide transparency, mobile access. we want to make sure the resources are available so that business as usual can take place. there is configuration of the system. and it was planned out very closely with the planning department, dbi and excelia in terms of what it would take. if we can move any faster, we definitely will. we are driving this thing forward. we have done major progress in the past two weeks in terms of the liberals, partnering with all the different groups. we have a strong team. i feel good we can move it forward quickly. >> is there an overview group?
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we have a pack group that meets once a month. do we have an oversight -- >> yes. we have -- >> not the commission, someone from the stakeholders that understands the ins and outs of dbi. dbi is quite specialized. a lot of people know a lot about certain items, but they do not see the overall picture. we need people that can see the whole field. you say your that person, i hope yourself with people that understand that. what i would really like to see here is the jump to #six. when did we expect the first permits being issued? there is no system, as far as i
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know, no system that is going to be perfect right off the bat. we're for to put a system in place, and we will be working out the kinks for years, which is fine. but to get a system up and running, we need to start now and start doing it right. i am doing all the talking. i want to hear what the other commissioners think about it. i would like to hear from everybody involved on your team. you know, i do not want to hear it will take 24 months. it will not be perfect at the end of 24 months. maybe we could get it to 12 months or something like that. at that time we can have an overview, and it is also very important that this committee comes from the stakeholders, guys that are writing the checks
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that have input. i do not mind that sitting in one of those committee meetings. i want to see a move forward. i think the commission should get support on doing that. >> we have a steering committee of directors around the city, on the planning side. office of the mayor, comptroller's, etc.. we have a governing committee that will be the chief of staff of planning, the deputy director. we have management and actual desk people involved from the whole building. we have been having meetings walking through work clothes. lots of resources and teamwork. commissioner hechnoanova: the other thing is you are the
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quarterback in this. if you decide to take a vacation, will someone be able to run with this? i would hate to see that happen. >> we are partnering very closely. everyone knows what everyone else is doing. we will stick to this time line. that is my job. we will be giving you statices every month. commissioner a cahechanova: i understand that. we have a lot of people drawing big salaries. we all want this to happen, happen tomorrow. it would seem the taxes an area where the interface with the public could readily happened between those departments or department representatives, and also from within. >> i will be starting that process next week with the demo
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and the entire pack community. commissioner lee i ame: i am also disappointed to hear that will take two years to go live. to propose these stages? -- who proposed these stages? is this dbi? >> it was the city, dbi, and excelia. commissioner lee: what do you feel about these deadlines. do you feel they are could deadlines? >> yes, i think it is laid out well. this is our opportunity to do the things right, to show their community how valuable this is. we want to make sure it is
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quality. once again, if we can move forward more quickly, we definitely will. >> commissioner lee: i understand you will want to do quality work, but we need to move things along quicker. we need to get something running, it may be bareboned system to get the system running, and then maybe adding on improvements as you go, and maybe in two years' time it would be perfect, but i would like to see something that can be implemented soon and we get a little if you can. i see this all the time in the food industry. why can't we do this here? commissioner walker: we have been discussing this project for six years, and maybe longer, but i would remind commissioners that the rfp that went out
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actually included the discussion of how it was going to be implemented, and those are things that have led to this. every conversation we have had on this project informed us it was going to take a two-year project to years once we chose a vendor. i am a little bit confused as to why there is consternation on the part of my fellow commissioners, but the amount of data, the amount of interface, the amount of -- lack of coordinated effort between planning and building at this point really complicates this process. we also have old data that needs to be transferred into the new system. i think that putting pressure on this, understanding that the public is going to be better
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served once we have this in place is a good thing, but i think impatience could lead to mistakes in the system that we are investing a lot of money in, and i think the ultimate goal is to have a great system that provides good public service, transparent information, and secure information. i think that we would do good to not micromanage this project when we really do not know about computer systems. is my 2 cents. good to meet you. i welcome you into this process that will really change about how the public is served and how quickly we can get project approved and built. i think we're all really interested in doing that, but i just warn commissioners to put the pressure in a realistic way, and not

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